Introduction
This Privacy Policy explains how Sapgrain collects, uses, stores, and protects information when you use the Sapgrain website and related services.
Sapgrain operates as a curated art and culture platform involving artists, makers, cultural documentation, research, stories, archives, and collaborations.
By using Sapgrain, you acknowledge that information may be processed as described in this policy, subject to applicable law and any additional consent or agreement that may apply to a specific activity.
Information we collect
Depending on how you interact with Sapgrain, we may collect information such as:
- name and contact information;
- location and professional information;
- artist or maker profile information;
- portfolio and practice information;
- messages and correspondence;
- information submitted through forms;
- website usage and technical information;
- information required to operate collaborations or transactions.
The information collected depends on the particular service or interaction.
Documentation information
When Sapgrain documents an artist, maker, creative practice, or cultural subject, we may collect additional information through interviews, conversations, field visits, submitted materials, photography, audio, video, research, and other documentation activities.
This information may include details about creative practice, materials, techniques, influences, lineage, history, working methods, places, and personal or professional stories.
Where documentation is intended for public publication, the relevant publication and consent arrangements will apply.
How we use information
We may use information to:
- evaluate artist and maker applications;
- create and maintain artist profiles;
- conduct cultural research and documentation;
- publish editorial and archival material;
- communicate with artists, collaborators, and visitors;
- facilitate Studio projects and collaborations;
- operate, secure, and improve the website;
- understand how people use Sapgrain;
- comply with legal obligations.
What may be published
Sapgrain is a public-facing cultural platform. Information that forms part of a published artist profile, story, cultural record, or other editorial material may become publicly accessible.
Publicly available material may be indexed by search engines and may be shared through links, social media, editorial references, or other channels.
We aim to distinguish information collected for internal administration from information intended for public documentation.
Data retention
We retain information for as long as reasonably necessary for the purposes for which it was collected, including operating the platform, maintaining records, fulfilling legal obligations, resolving disputes, and preserving appropriate archival material.
Different categories of information may therefore be retained for different periods.
Published cultural and archival records may require longer retention because preservation is part of Sapgrain's purpose.
Security
Sapgrain takes reasonable technical and organizational measures to protect information from unauthorized access, alteration, disclosure, or destruction.
No method of transmission or storage can be guaranteed to be completely secure.
Your rights
Depending on applicable law, you may have rights relating to your personal information, including rights to request access, correction, updating, deletion, restriction, or other forms of control.
If you believe information associated with you is inaccurate or you have a concern about how your information has been handled, you can contact us using the details below.
Requests relating to published archival material may require additional consideration because preservation and public documentation form part of Sapgrain's purpose.
Children's privacy
Sapgrain is not intended to knowingly collect personal information from children in circumstances where such collection is prohibited by applicable law.
If you believe a child has provided personal information to Sapgrain inappropriately, please contact us so that we can review the situation.
International access
Sapgrain is accessible internationally. Depending on the services we use, information may be processed or stored in countries other than the country in which you live.
Where required, appropriate safeguards will be applied to such processing.
Changes to this policy
We may update this Privacy Policy as Sapgrain, our services, or applicable legal requirements evolve.
The latest version will be published on this page with its effective date.
Contact
For privacy questions or requests, contact:
hellosapgrain@gmail.comFor artist documentation or collaboration inquiries, please use the appropriate contact channel provided on Sapgrain.